Executive Assistant

• Fixed term until 31st December 2025
• Closing date: Friday 2nd May 2025
• Interview date: Thursday 8th May 2025

Bradford district’s year of culture is set to deliver more than 1,000 new performances and events including 365 artist commissions, a series of major arts festivals and major national and international collaborations. To do this we need a team of dedicated, passionate, and enthusiastic people.

We have an exciting opportunity for an Executive Assistant, reporting to the Operations Director, to provide support the Board of Trustees and the Executive Office. This is a pivotal role in ensuring effective and efficient functioning of the Board of Trustees, its Sub Committees and on other aspects of corporate governance as well as assisting in the organisation of stakeholder events and management of invitation lists. You will have experience of working with a Board and/or Committees, a high level of proficiency in Microsoft products including Sharepoint, have great communication skills and a proactive and engaging approach.

Key responsibilities include:

• You will be responsible for setting up board, committee and other governance meetings. You will manage the logistics for these meetings which will range from in-person, remote and hybrid meetings, and will also arrange the twice-yearly board away days.

• You will liaise with senior staff to prepare agendas and papers, ensuring deadlines are met, collating and distributing papers, supporting the chair of the meeting, and taking formal minutes of meetings as required.

• You will assist the Chair of the Board of Trustees in managing the regular appraisal of board effectiveness, and any other reviews, internal or external, which are requested by the board as well as some diary support for the Chair.

• You will assist the trustees with practical arrangements, including travel and expenses, and their attendance at cultivation events, ticket requests etc.

• You will assist in organising guest lists, maintaining stakeholder databases, and providing administrative support for key stakeholder events.